I work at a non-profit where my job is basically “designated young person.” I’m in charge of anything that has to do with digital communications because a) everyone else is afraid of it and b) everyone assumes I know how to do it.
Today at work, I was asked to update the PDF documents of the policies posted on our intranet. Relatively easy… except that the files I was given were ginormous and exceeded the max file size of 2mb. After trying to find an easy way to reduce the file sizes, I asked the exec assistant who created the files if she still had the original Word documents, figuring I could just redo the whole thing on InDesign or Photoshop.
Turns out, she wasn’t making the PDFs directly from Word. She was printing them, scanning them as PDFs, and then emailing them to herself. What should have been a 30kb file became a 9,000kb file!